In moving contents of address books from the old system to the new system, you will want to be selective about those addresses you move.

Many of us have a very large Frequent Contacts address book. In that book, many of the contacts we have are within the institution - people with @uvsc.edu addresses. Every single @uvsc.edu address will be changed, and the new system's address book will contain all of the current and valid addresses. Please don't move @uvsc.edu addresses into your new address book, as they will cause you great frustration when the recipients don't receive messages from you.

The system address book is called "Novell GroupWise Address Book." There is no need to transfer any addresses from this book, since it has already been re-created in the new system.

Often, there are addresses in our address books that were used only once, and we have forgotten the reason for keeping them. Other addresses were placed in our books automatically, and we don't even know to whom they apply. Many contacts in some address books are spammers, students who've long since left school, and people whose address has changed five times since they used the one we are storing. This is a good opportunity to clean house and get rid of a lot of old junk that we don't really want any more.

Resist the temptation to move it all now and clean it up later. If you can get away with it, copy down or print out the few addresses you actually need, and enter them into the new system, rather than going through the export/import process. This will also serve as a good backup system, in case of problems later on.

Any groups you have created in your address books will very likely need to be re-created. Since every @uvsc.edu address will change, every address in most of your groups will no longer be valid in the new system. Of course, if your groups have e-mail addresses from people who aren't in the GroupWise system, it makes sense to save those contacts whose information hasn't changed. Take extra time looking through the groups you have created to ensure they are still valid if you move them to the new system.

The only time you risk data loss in transferring addresses is if you accidentally delete or forget to transfer a contact from your current address book. The export/import process has proven very easy and problem free.

The process of manually cleaning up or organizing your current address book can be time consuming, depending on the number of contacts you have. The export/import process is quite fast - only takes a few seconds to do each operation.

These are listed in the order we recommend them. There is a section below which discusses how to do each of these methods.

1. Do Nothing - start from scratch and build your address book up as you go
2. Manual - enter each contact you wish to keep into the new system
3. Clean-Up - delete unneeded addresses, then transfer the address book
4. Export/Import - transfer an entire address book

If you choose this method, you are already done! Great work!

If you have only a few addresses you wish to keep, you can write them down or print them out, then enter them into the new system. You may want to print out your current address books, then cross out the contacts you don't need any more if your address book isn't too large. You could save a tree if you cleaned up first!

Watch a brief tutorial on manually moving contacts (3:15)

Two options here:

1. Delete contacts from an already existing address book, move the contacts you wish to keep from other address books into this address book, then export/import according to the instructions for the next method.
2. Create a new address book to be used for the transfer, move the contacts you wish to keep from other address books into this address book, then export/import according to the instructions for the next method.

Watch a brief tutorial on cleaning up contacts (1:54)

Note: The MacOS GroupWise Client is not capable of export/import. Please use a Windows computer to do this step.

1. Open Address Book in the UVSC system
2. Right-click on the address book you wish to export
3. Choose Export Book
4. Select the location to save the file and type the file name, then click Save
5. Use the UVU Address Book Cleanup Utility to get rid of uvsc.edu addresses in your exported file
6. Open Address Book in the UVU system
7. Click on the address book file you want to import into
8. Choose File/Import from the menu
9. Select the exported file and click Open

Download the UVU Address Book Cleanup Utility - Save this file, then run it from your desktop

Watch a brief tutorial on exporting/importing contacts (3:54)

If you have problems, please contact the HelpDesk at x8888.