Notify My Contacts 
  
     
Important Information about Notifying Contacts

Many people have your current e-mail address and send e-mail to you, including spammers. There are good ways and bad ways to let the right people know that your address has changed. One VERY BAD way is to set up an auto-reply rule to respond to everyone who sends you e-mail, as this will not only let spammers know that you have a live e-mail box, but they will also now have your new e-mail address.

With the new UVU e-mail system, we've given you the ability to select your e-mail addresses and change them - with the exception of UV_ID@uvu.edu. It is recommended that you provide your contacts (and set as your outgoing address) an email address that doesn't include your UV ID. Since this address cannot change, if spam goes to it, you won't be able to change your address to get away from the spam.

Remember that you will have the ability to forward all UVSC e-mail to your new UVU account for at least 5 years (you can stop this auto-forward when you decide). This auto-forward feature will help to ensure you don't miss anything that's important. In the Forward UVSC E-Mail to the UVU System step we'll show you how to ensure you know when something is forwarded so you can notify the sender of your new address.
     
Risk of Data Loss
None, unless you don't let people know of your new address and they keep sending to your old account longer than 5 years.
     
Time Element
Only a few seconds per contact.
     
Dos and Don'ts of Notifying Contacts
Dos:
  • Wait until you are sure what your new e-mail address is before contacting anyone
  • Choose carefully to whom you give your new e-mail address
  • Reply to only selected messages with information about your new address
  • Unsubscribe from mailing lists using your old address, and resubscribe with your new address
  • Notify organizations from which you wish to receive e-mail
  • Consider changing personal e-mail messages to a personal rather than work e-mail account (friends, family, banks, credit cards, shopping sites, travel sites, churches, community organizations, insurance, online services, etc.)
Don'ts:
  • Automatically reply to all messages with your new address
  • Notify everyone in your address book
  • Share your address with people you don't want to send you e-mail
  • Re-Sign-Up for mailings you don't want
     
How to Notify Contacts
  • In person
  • By telephone
  • Reply to selected e-mail messages
  • List contacts and send an e-mail to all of them at once (consider using BC for their addresses to protect your contacts' privacy)
  • Use an online form if available for institutions and organizations that allow you to change your contact information online
Suggested E-Mail Message for Normal Contacts
 
 
With the transition of UVSC to UVU, my e-mail address will be changing to <insert new address here>. Please make a note of it and use this new address from now on. Please remove my old e-mail address from your address book. Thank you.
  
 
Some e-mail systems don't allow messages in unless your sending address is already in the address book. You may want to send this message from your old UVSC account, since your contacts will expect to hear from you on that address.
     
If you have problems, please contact the HelpDesk at x8888.
     
 
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